How To Apply

We thank all applicants for their interest in Rudner Law; however, only chosen applicants will be contacted.

If you have the required background, please reply with a cover letter and résumé to Mary Kadric, Office Administrator at mary@rudnerlaw.ca.

Virtual Litigation Legal Assistant/Billing Clerk

Rudner Law is an award-winning Employment Law firm providing strategic advice to employers and employees regarding all aspects of the employment relationship, including representation before courts, mediators and tribunals. We are seeking a Litigation Legal Assistant/Billing Clerk to become a part of our virtual team!

Legal Assistant Responsibilities

  • preparation of legal proceedings (simple pleadings, Motions, Exhibits, Affidavits, Bill of Costs, etc.)
  • drafting various correspondence, notices, memos, etc. 
  • court filing and service
  • maintaining and organizing client contacts, files and updating lawyers’ calendars
  • scheduling and preparation for mediations, examinations, pre-trials, and trials
  • managing administrative tasks, billings, scheduling of appointments and coordinating meetings etc.
  • other duties and tasks as assigned

​​​​​​​Billing/Accounts Payable Responsibilities: 24-40 hours/month

  • reviewing all lawyers’ dockets for accuracy, spelling, consistency, etc.
  • generating electronic copies of draft invoices (“pre-bills”) in Clio and circulating them for lawyers’ review
  • editing pre-bills in Clio per lawyers’ comments
  • adherence to pre-bill notes and counsel guidelines (where applicable)
  • disbursement of outside counsel accounts and other expenses to client invoices
  • sending monthly invoices by email (via Clio)
  • coordinating with the Managing Partner to solve any billing issues
  • coordinating with the Bookkeeper 
  • collections, regular review of A/R
  • assisting with record keeping and other LSO obligations
  • Accounts Payable
  • other billing and AP-related duties and tasks as assigned

​Requirements

  • Legal Assistant or Law Clerk Diploma from a recognized school
  • Minimum of 3 years of litigation experience with at least 2 years of billing experience
  • Employment law experience is an asset
  • As this is a remote role, you must have dedicated office space and secure, reliable internet connection

Qualifications

  • Proficient with Google Suite (Gmail, Google Docs, Google Sheets, etc)
  • Experience with Clio Manage is a must
  • Solid knowledge of basic accounting principles and math skills